List the steps. The benefit of a checklist is in its detail. Take some time to think about every step that relates to your checklist, separating out each one individually. If there is a time element to each step or set of steps, be sure to include that as well. Wedding checklists are a good example __ most tell brides how many months out from the wedding they should complete each step. Write the checklist. Unless it is a simple shopping list, most checklists benefit from some additional detail for each step. In fact, even a shopping checklist becomes more valuable with an introductory paragraph explaining how it should be used. A freelance copywriter is a useful partner for this step of the process.
When gathering ideas it is important to use your resources. Most importantly, requesting information from the guest of honor and if they are not sure ask questions. This can be done by asking them questions that will make their personality stand out. Certain cartoon characters, colors, animals, times in their life, culture, and entertainment are a start to what might personalize their party preparations. Birthday parties are most commonly designed around the guest of honor by their gender and age. If you or the guest of honor is having a hard time choosing a theme even after questioning personal interests, an easy trick to try is to run to the bakery. Many times they will have a cake book that shows cakes of different themes.